
EXHIBITOR DEADLINE CHECKLIST
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| Date Due | Deliverable | Done |
|---|---|---|
| Upon signature of contract (no later than August 20) |
Deluxe exhibitor logos due for marketing collateral, email, ads | |
| August 19, 2010 | Space Reservations Due | |
| August 20, 2010 | Webinar: Booth Builder Introduction and Walk-Thru | |
| August 27, 2010 | Final Exhibit Payment Due | |
| September 3, 2010 | Pre-Show Attendee mailing list delivered to Deluxe Exhibitors (Premium exhibitors if purchased) | |
| September 3, 2010 | Booth Staff Entered in Booth Builder Due | |
| September 3, 2010 | Products & Services Categories Due | |
| September 3, 2010 | Completed Booth Due Booth Builder Closes at 4:00 pm (CST) |
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| September 3, 2010 | Jumbotron Ad files for Exhibit Hall and Attendee Login Page due. Please see Sponsorship / Advertising Specifications for accepted file types and sizes. | |
| September 3, 2010 | Logos Due for Exhibit Hall Banner. Please see Sponsorship / Advertising Specifications for accepted file types and sizes. | |
| September 3, 2010 | Display ad for Show Guide due. Please see Sponsorship / Advertising Specifications for accepted file types and sizes. | |
| September 3, 2010 | White paper for tote bag due. Please see Sponsorship / Advertising Specifications for accepted file types and sizes. | |
| September 3, 2010 | Web seminar link and description for education center due. | |
| September 3, 2010 | Banner ad for Show Daily due. Please see Sponsorship / Advertising Specifications for accepted file types and sizes. | |
| September 7, 2010 | Exhibitor Booth Preview Day 12:00 pm – 5:00 pm(CST) |
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| September 8, 2010 | Exhibitor Booth Preview Day 10:00 am – 4:00 pm (CST) |
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| September 15-16, 2010 | VIRTUAL CONFERENCE & EXPO Wednesday, September 15: 8:00 am to 6:00 pm (CST) Thursday, September 16: 8:00 am to 4:30 pm (CST) |
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| September 30, 2010 | Post-Show Attendee mailing list delivered to Deluxe Exhibitors (Premium exhibitors if purchased) | |
| October 8, 2010 | Exhibitor Survey Due | |
| Q: How do I receive all of the contact information of the booth visitors? |
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All exhibitors will receive a link to their booth data portal which lists all booth visitors. Additionally, the data portal will include a visitor report that includes the following: amount of time spent in your booth, tabs that viewed booth visitor’s demographic information, address, phone and email. |
| Q: Can I leave my booth and search for my own prospects? |
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Yes, we encourage all exhibitors to designate a booth staffer to communicate with attendees in the lounge encouraging them to visit your booth or engage in general conversations. |
| Q: What are the Exhibit Hall Hours |
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Wednesday, September 15th: 8:00 am CST to 6:00 pm CST |
| Q: Do standard booths get the information of every attendee who visits their booth? |
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Yes. |
| Q: What are the cost structures for the booths? |
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Deluxe Exhibit Booth - $9,950 |
| Q: How do you promote this to potential attendees? |
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Through extensive email campaigns through the Healthcare Finance News subscriber list, print advertising, on the Healthcare Finance News Web site, as well as on the HIMSS Web site, and through additional marketing to select lists and on select sites. |
| Q: Can we see the information immediately of the person we are talking to? (How do we know it's not a competitor?) |
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Yes, you can click on the individual’s icon and view their profile. |
| Q: Can I download the contacts out of the data portal into an excel file? |
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Yes, the data portal will allow you to export as a csv or xml file that can be converted to Microsoft Excel. |
| Q: Are online conversations recorded anywhere? |
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All of your online conversations will be converted to your personal data portal as your transcripts. |
| Q: How do I trouble shoot a chat problem? |
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If you are experiencing problems using the communication features within the show, such as not receiving new message notifications or being unable to send text in a chat window, it may be due to the configuration of your company's network. Certain firewall configurations can prevent the communication features from functioning properly. If you see the following: A yellow flag displays in the chat window, your port 1935 is being blocked and you are using port 80. Please work with your IT department to open RTMP 1935 to allow for fms.inxpo.com, as well as the following addresses:
If you do not see anything when you attempt to chat, all communication is being blocked. |
| Q: What Technical Requirements are required for the Virtual Show? |
On entering the show, a system check is run which will identify computer requirements that need to be addressed to interact with the online show. It is recommended to view the show with the display resolution of 1024 x 768. |
Maximize your Exhibitor Experience::
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NORTHEAST
Vincent Biunno
vincent.biunno@
medtechmedia.com
(201) 666-2118
SOUTHEAST
Cathleen Martindale
cathleen.martindale@
medtechmedia.com
(727) 376-2900
WEST
Gordon Hunt
gordon.hunt@
medtechmedia.com
(949) 366-3192
MIDWEST
Darcy Giovingo
Darcy.giovingo@
medtechmedia.com
(847) 498-4520 ext. 3010
Recruitment/Continuing education Midwest/West
Regina Dexter
regina.dexter@
medtechmedia.com
(603) 204-0709
Recruitment/Continuing education East/Southeast
EJ Fechenda
ej.fechenda@
medtechmedia.com
(207) 688-6270 ext.221